Booth Setup Details & Information Kit
Singapore Facilitation Conference 2025
Thank you for confirming your participation as a booth host for the upcoming Singapore Facilitation Conference (SFC 2025). We're thrilled to have you on board as part of the Community Hall, where you'll be showcasing your work, products, or facilitation tools. Your contribution will help spark meaningful conversations and highlight the diversity of facilitation practices within our community.
To help you prepare for a smooth setup and engaging experience, please review the following key details in this information kit.
Your Booth Location
Your assigned booth is marked clearly on the Community Hall floor plan (see the next 2 slides). The layout has been carefully designed to maximize attendee flow and engagement opportunities throughout the conference.
The Sticky Wall and open central area are reserved for interactive engagement activities, creating natural gathering points that will draw attendees to explore the Community Hall and discover your booth.
Floor Plan
Check your assigned booth location
Central Hub
Interactive areas nearby
Community Hall Participating Vendors
Community Hall Layout
Social Innovation Space at SUSS Blk 23, Level 4.
Full address : Ngee Ann Polytechnic, Block 23 535 Clementi Road Singapore 599489
Setup & Active Hours
1
Setup Window
Begin setup 1 hour before official start time. Complete setup by 8:45 am, at least 15 minutes before attendee arrivals.
2
9:00 – 9:30 am
Arrivals & Networking over Coffee — First impressions matter
3
10:30 – 11:00 am
Networking Break — Mid-morning engagement opportunity
4
12:30 – 2:00 pm
Lunch & Engagement Activities — Peak footfall window
5
3:30 – 4:00 pm
Networking Break — Afternoon connections
6
5:00 – 6:00 pm
Reflection & Insights — Closing conversations

đź’ˇ These are the ideal moments to connect, demonstrate your materials, and invite participation. Booth hosts are encouraged to be present and actively mingle during these high-traffic windows.
Getting to SUSS Block 23
Tap/Click on Image to Expand
Recommended Items to Bring
To create an inviting and functional booth that attracts engagement, we recommend bringing the following items:
Power & Tech
Power socket extension if you need to run electronic displays or charging stations
Visual Materials
Printed visuals, signboards, or QR code–based call-to-action to showcase your work
Branding Essentials
Namecards, tablecloth, and up to 2 standees for professional display
Engagement Tools
Small bowl of sweets, giveaway cards, or conversation starters to attract visitors
Do's and Don'ts
âś… Do
Engage Actively
Connect with participants through conversations, demos, or interactive materials
Focus on Connection
Prioritize meaningful engagement and relationship-building over direct sales pitches
Maintain Standards
Keep your booth area neat, tidy, and accessible at all times
❌ Don't
Respect Space
Don't block walkways or encroach into neighbouring booth spaces
Mind the Volume
Don't play loud or disruptive audio during concurrent sessions
Thank You for Being Part of This Collaborative Showcase
Your creativity, energy, and presence will help make this year's Singapore Facilitation Conference truly memorable. We're excited to see how you'll engage with our community and contribute to the vibrant atmosphere of the Community Hall.
If you have any questions or need additional support before the event, please don't hesitate to reach out to our team. We're here to ensure your booth experience is smooth, successful, and rewarding.
Looking forward to seeing you at SFC 2025!
On behalf of the Singapore Facilitation Conference Team
Sabarudin Hashim (Saba)
📧 [email protected]
📱 +65 9187 3430